Job Description



  • We are hiring immediately for an ACCOUNTING / ADMINISTRATIVE ASSISTANT in Madison , WI. 
  • Schedule: MONDAY- FRIDAY 


  • You can now chat or text-to-apply, in addition to our standard online apply. Just text JOB to 75000 & search for the requisition ID number 989174 . Click here to view more.

If you have a positive attitude and a love for learning, you may be interested in joining our team.

Canteen is a national vending machine operating company offering vending, office coffee service and dining services through a company and franchise network of over 200 locations in 48 states. Canteen’s track record of innovation began in 1929, when company founder Nathaniel Leverone built his business strategy around three timeless principles: integrity, customer focus and innovation.

    Job Summary

    Process all A/P for 3 branches
    Ensure all payables are processed/uploaded prior to period close and calculate any necessary accruals for anything not processed within period
    Ensure Pcard expense reports that include company payables are entered/submit/approved in timely/monthly fashion
    Review and reconcile all monthly vendor statements
    Follow-up with vendors on any missing invoices/credit memos
    ? Work directly with vendors to resolve any account discrepancies
    Maintain A/P Tracking list for district
    A/P filing
    Payroll Back-Up
    Process payroll for all 3 branches on a semi-regular basis and serve as main back-up for current Payroll coordinator
    Payroll filing
    Cash Room Back-Up
    o Learn all aspects of cash room duties and work in cash room 2-3 days/week (~2 hours/day)
    Subject to change based on growth, cash room needs/deposit volume, seasonal fluxes
    Primary cash room back-up when regular personnel on vacation/unavailable
    Assist with general admin/accounting work as needed
    Phones, filing, etc.
    Based out of Madison, WI office but periodic travel to Rockford, IL branch as needed for training and back-up support.

    Reports directly to the Office Manager

    Preferred Qualifications
    Strong knowledge of Microsoft Office products with an emphasis on Excel
    Prior A/P experience - SAP experience a plus
    Dependable - working in a team environment with weekly/monthly deadlines
    Adaptable/flexible - adapt well to changing systems/processes and willingness to cross-train in multiple areas to help with workload and back-up coverage if needed
    Detail-oriented - accuracy is a key component of this position
    Autonomous/Independent - able to work independently without needing much oversight but willing to ask questions when more information/understanding is needed

    Associates at Canteen are offered many fantastic benefits.

    Both full-time and part-time positions offer the following benefits to associates:

    • Retirement Plan
    • Associate Shopping Program
    • Health and Wellness Programs
    • Discount Marketplace
    • Identity Theft Protection
    • Pet Insurance
    • Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

    In addition, full-time positions also offer the following benefits to associates:

    • Medical
    • Dental
    • Vision
    • Life Insurance/AD
    • Disability Insurance
    • Commuter Benefits
    • Employee Assistance Program
    • Flexible Spending Accounts (FSAs)


    About Compass Group: Achieving leadership in the foodservice industry

    Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

    Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).


    Req ID:989174


    Application Instructions

    Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

    Apply Online