Facilities Program Manager - Washington, DC

Job Summary

Job Summary:
This individual will be responsible for supporting the Director on daily operational needs of the facility and program management. They will serve as one of the liaisons between the sector and the client, providing the highest possible level of service.

Essential Duties and Responsibilities:
Program Manager:
* Utilize expertise to advise/support Director in maintenance driven initiatives.
* Identifies "hot spots" and program issues. Assists in identifying and developing corrective action plans for quality and service issues.
* Prepares data on all budget-related matters, coordinate with the Director on funds status and budget execution.
* Provide director information and guidance on human resources policies to make appropriate decisions on staff concerns.
* Assess and advise on potential issues related to costs, schedules, and performance.
* Oversee integration activates for personnel pay, manpower, and training as they pertain to staff.
* Organize training sessions and provide training for staff. Ensure training compliance, guidelines and regulatory requirements are met.
* Ensure effective communication between hospital and department leadership helping to generate rapport, build trust, and encourage collaboration towards a common goal also leaving a lasting positive impact on employees and the company.
* Provide updates on outstanding maintenance jobs ensuring leaders are aware of organizational challenges and opportunities, allowing them to make more informed decisions that ultimately benefit the bottom line.
* Supervises office staff members and other department personnel as assigned by the Director.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Bachelor’s Degree highly preferred, high school diploma required
* Ability to communicate effectively in written format and oral presentations
* Ability to multi-task and prioritize
* Ability to maintain organization in a changing environment
* Exhibits initiative, responsibility, flexibility and leadership
* Possess a detailed knowledge of contract administration and office procedures
* Ability to meet established goals and objectives
* Proficient in the use of Windows based office software including all Microsoft applications
* Previous Facilities Management experience highly preferred
Administration:
* Review incoming Contracts, Subcontracts, Teaming Agreements, etc.
* Provide contractual data to Finance for preparation of company annual budgets.
* Assist with the development and management of the budget necessary to ensure safe and efficient operation of the mechanical, electrical, HVAC and plumbing systems.
* Assist with the formulation of Budget estimates for work processes, staffing needs, and funding requirement.
* Collaborate with the finance team and leadership team on budgeting and allocating funds.
* Ensure implementation of policies and procedures.
* Performs departmental and other related duties as required.