logo

CATERING COORDINATOR @ Illinois Institute of Technology

Job Description

Posted Date: Aug 12, 2019

 

  • We have an opening for a CATERING COORDINATOR position.
  • Location: Illinois Institute of Technology - 3201 S. State Street. Chicago, IL 60616.  Note: online applications accepted only.
  • Schedule:  Mostly M-F 8:30am - 430pm with an occasional weekend.
  • Requirement:  The catering coordinator will support the catering department which does about 1,000 events annually.  They will be responsible for answering and directing calls, booking events, setting up client meetings, following up with clients post-event, billing/invoices, and other duties as assigned.
    •  Must have 1 year in a catering and administrative role.  Experience with CaterTrax preferred. 

 

We are excited to announce the launch of our new pre-recorded video interviewing technology to fast track your career with our award-winning organization! When you submit a job application, you will be invited to participate in a short video introduction. Click here to get a sneak peek preview!

 

If you have a positive attitude and a love for learning, you may be interested in joining our team.

 

Current Associates: This position has a $250 Employee Referral Bonus! Know someone you would like to refer?  Have them apply to this posting via this direct link or at http://www.altogethergreat.com and ask them to provide your name in the “If referred by current employee” section of the online application.

Chartwells Higher Education brings fresh ideas and innovative concepts to higher education foodservice. We have quickly established ourselves as the leading college and university foodservice partner in the industry, and were twice named the Fastest Growing Brand by Nations Restaurant News. While we reflect on a proud past, we keep a keen eye on what is yet to come, especially in the areas of culinary development and nutrition. We foster development in a setting where mobility, teamwork, and communication flourish.

 

Full-time associates at Chartwells Higher Education are offered many fantastic benefits such as:

  • Medical
  • Dental
  • Vision
  • Flexible Spending Accounts (FSAs)
  • Commuter Benefits
  • Wellness Program
  • Employee Assistance Program
  • Life Insurance for Associates and Eligible Dependents
  • Short Term Disability (STD) and Long Term Disability (LTD)
  • Accidental Death & Dismemberment (AD&D) Insurance
  • Discount Marketplace
  • And other voluntary benefits
Job Summary

Summary: As a Catering Coordinator, you will hold duties related to sales/marketing, administration, and coordination for on and off premise catering events.  The position entails a need for excellent attention to detail and communication skills; ability to multi-task on a variety of projects simultaneously, accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors. 

 

Essential Duties and Responsibilities:

  • Inputs and maintains all reserve data for all events including inquiries, tentative and definite. Details function sheets with equipment needs and rental orders.
  • Creates captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed and assures that captains are in receipt of packet.
  • Creates buffet signage and printed menus as required for each event.
  • Assembles and performs upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
  • Processes certificate of insurance requests.
  • Intakes inquiries including all pertinent event information client contact, date, time, format, number of guests, location, etc.
  • Prepares proposals for events and submits staff requisitions.
  • Supports sales initiatives through research, marketing interface, communications and sourcing
  • Works with marketing department on materials and promotions.
  • Assists with client walkthroughs of venue spaces and provides on-site sales representation at events as scheduled.
  • Receives and processes all deposits.
  • Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs, clarification, etc.
  • Prepares final event invoicing and expense reports on a monthly basis.
  • Assists in scheduling meetings, appointments, travel, etc.
  • Performs other duties as assigned.

 

Qualifications: 

  • Experience in dining, catering and/or events.
  • Experience in restaurants, hotels, corporate dining, education, military, health care, and/or related food service operations.
  • Must be able to work a flexible schedule as the business demands.
  • Excellent communication, customer service, and organization skills.
  • Proficient computer skills including MS Office products including Word, Excel, PowerPoint, and Outlook.
  • Bachelor’s degree in Hospitality or Marketing is preferred.

About Compass Group: Achieving leadership in the foodservice industry


Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).

 


Req ID: 308292 

SALARIED NON-EXEMPT